You can email scanned documents to yourself or others. However, we recommend scanning to the Storage server, rather than emailing the document.
Due to limitations on the system, any documents over 12 megabytes scanned to email will be lost. The file will not be sent to your
recipient, nor will it be saved for later retrieval. You will not get an error message alerting you to this; your scan will simply vanish.
Documents and images scanned to the Storage server are not restricted in size.
Note that we cannot guarantee confidentiality on documents scanned to the Storage server or emailed. If you must scan a confidential
document, do so on a scanner attached directly to a desktop computer and save the file to a private space.
If you wish to email the document to people other than yourself, we recommend first scanning to the Storage server and then forwarding the image to others after you have reviewed it and verified it scanned properly.
- Place document in the top-loading tray or on the glass.
- Log in to the copier if a password is set.
- On a color copier, select user pathways. Otherwise, proceed to step 4.
- In the top right corner, select e-mail (or all services>e-mail).
- In the “To:” field, enter your full e-mail address (ex. firstname.lastname@example.org). Hit the Enter button in the top right corner. You may also change other fields that are pertinent to sending the e-mail (Bcc:, CC:, etc.), saving each setting by hitting the enter button.
- Click the start button to send the e-mail.
- The printer will print out a confirmation sheet detailing the status of your job.
- Retrieve your scan from your e-mail Inbox.
Change Scan Options:
- In the same series of tabs that you use to address your e-mail, go to tab 3.
- The Image Adjustment tab allows you to change resolution (300×300 is best for most projects including OCR) and other aspects of your scan.
- The Output Format tab lets you change the message body and document type.