When IITS opened Haverapps accounts to additional Google Apps beyond just email, calendar, docs/drive, and sites on December 2, 2013, the Haverford community gained access to a host of tools. Among these are Google Hangouts and Google Hangouts on Air. Google Hangouts allow a small groups to “meet” virtually, whereas Hangouts on Air provide a no-cost and easily accessed way to live stream events.
Up to ten Google Plus accounts–including yours–can participate in a Hangout. During a Hangout, participants can video conference, online chat, screen share, and more. You can invite members of the Haverford community, or anyone else with a Google Plus account to participate. Up to ten Google Plus accounts can also participate during a Hangout-on-Air. However, an unlimited number of people can view a Hangout on Air, and viewers do not need a Google account at all.
Just a few uses for Hangouts include:
- virtual office hours
- invite off-site guest lecturers for classes
- stream an event to allow viewing by people that cannot attend live
- team up with peers at other colleges for a remote joint class
Below are some quick instructions to get you started using Google Hangouts and Google Hangouts on Air with your Windows PC or Macintosh OS. For more information, such as using Google Hangouts from your mobile device, see http://www.google.com/+/learnmore/hangouts/.
- To use Google Hangouts, you MUST have a Google+ account set up. If you have not already done this, visit plus.google.com to sign up with your Haverford account.
- Once you have your Google+ account set up, go to plus.google.com/hangouts
Make sure you are signed in with your Haverford account. From here, you can select whether you want to start a Google Hangout or a Hangout on Air.
- Google Hangout allows you to video conference with up to 10 other people, share links, documents, and screenshare.
- Hangout on Air allows you to live stream an event or lecture, and will save the stream to YouTube later for users to watch if they could not make it to the live event. The video will be automatically saved to your Google+ account as well as your YouTube channel. (A YouTube will be automatically generated when you create a Google+ account, but may involve some activation.)
- On your Google+ Hangouts Hompage (accessible through the drop down menu on the left,) select the Video Hangouts tab on the top of the window
- Click on the Start a Video Hangout button.
This window will pop up. Add participants / viewers to the call by typing in their email address. You may include a note if you wish. Click on Share when you are done.
This is your Google Hangout viewer. From here, you will be able to see yourself and video chat with the other participants in the call. You can moderate, chat, and screenshare in this window.
This is the chat button, and will open up a chat window on the right hand side that will allow participants to type in messages to everyone else, if they do not wish to interrupt a talk.
This is the screenshare button, which will allow you to show your desktop or web browser in the place of your image. This is useful if you need to demonstrate something for your students or peers.
This is your toolbox, which will allow you to moderate your image, add a lower third to your picture to let people know who you are, and set your status to away so that you can mute yourself and the application.
This will allow you to add additional participants to the call if you need to, or re-invite someone that may have dropped from the call already.
This program is called “Scoot & Doodle.” It lets you share a whiteboard and collaboratively draw. You will have to add this to your hangout session by selecting the “Add Apps” button on the left-hand application bar. (It looks like this an ellipses: )
When you are done with the call/Hangout, click on the image of the Red Phone Receiver to leave the chat. The Hangout will continue until all participants have left.
Hangout on Air
Hangout on Air operates in a much similar way, with the additional feature of allowing you to broadcast your session to other people via YouTube. If you wish to simply lecture and not interact with your audience, this is what you will want to use.
- Select the Hangouts On Air tab.
- Click on the Start a Hangout On Air button.
Write a description for the event, and then invite your audience. This will send a video link via YouTube to each invitee’s email, where they will be able to view your hangout. By default, your Hangout on Air will be open to all. If you do NOT want the public to view the video, you must DESELECT public in the audience area.
- Click on Share to send the emails out.